Best proposal software for agencies in 2026

How we weighed these

Agencies don't just send proposals, they scope work, win it, and deliver it. So we looked at four things: how good the client-facing document is, how well the tool handles pricing and options, what happens after acceptance, and how the pricing scales as your team grows. No tool tops all four.

The shortlist

1. ScopeDeck, best for agencies that deliver what they scope

The only tool here where the quote becomes a specification and a delivery task list on one section tree. Multi-stage snippets reuse wording, spec detail, tasks, cost and hours; merge-field validation blocks unresolved fields; and every plan includes unlimited teammates with native e-signature. Honestly weaker on design flourish and AI (AI is on the roadmap); ScopeDeck does not collect payments, so you invoice in your existing billing tool. Price: Free; Starter £17.89/mo; Pro £48.59/mo, unlimited users. Best for: agencies scoping technical builds who want the document to survive the sale.

2. PandaDoc, best for document breadth and signing depth

A broad platform for proposals, contracts and e-sign with payments, catalogues, analytics and a big integration list. Per-user pricing scales with headcount. Price: Free eSign; Starter $19/user; Business $49/user. Best for: sales-led agencies sending many document types. See ScopeDeck vs PandaDoc.

3. Proposify, best for polished, designed proposals

A strong design canvas, template library, buyer-selectable fees, analytics and AI writing. The common gripe is a fiddly editor on long documents. Price: Basic $29/user; Team $49/user; Business $3,900/yr. Best for: agencies where the proposal is a design showcase. See ScopeDeck vs Proposify.

4. Qwilr, best for interactive web-page proposals

Beautiful responsive proposal pages with media, ROI calculators and payments. Higher plans carry seat minimums. Price: Starter $49/user; Growth $55/user (5-seat min); Scale $75/user (10-seat min). Best for: visually led pitches. See ScopeDeck vs Qwilr.

5. GetAccept, best for sales-room engagement

Digital sales rooms with video, an AI editor and deep CRM and CPQ integration. Per-user with a seat minimum on Pro. Price: eSign £20/user; Pro £45/user (5-seat min, annual). Best for: sales-driven agencies closing through engagement. See ScopeDeck vs GetAccept.

6. Better Proposals, best for cheap, fast proposals

Quick to produce, web-delivered, with e-sign, payments and tracking. Entry plans cap sends and seats. Price: Starter $19 (1 seat, 10 sends); Premium $29; Enterprise $49. Best for: small agencies sending simple proposals. See ScopeDeck vs Better Proposals.

7. Bonsai, best for all-in-one agency admin

Proposals, contracts, invoicing, payments and time in one suite, with an estimate-to-project flow. Proposals are fairly generic. Price: Basic $15; Essentials $25; Premium $39; Elite $59 (3-seat min). Best for: small studios wanting one back-office tool. See ScopeDeck vs Bonsai.

8. Ignition, best for packaged, recurring engagements

Proposal-to-engagement-to-billing with recurring invoices and renewals. Built for repeatable services, not bespoke builds. Price: Solo £39; Core £99; Pro £219; Pro+ £399. Best for: agencies selling retainers and productised services. See ScopeDeck vs Ignition.

9. Nusii, best for calm, simple proposals

An unfussy proposal tool with hosted delivery, reminders and multi-currency. Active-proposal and seat caps on lower plans. Price: Freelancer $29 (1 user, 5 active); Agency $49; Business $129. Best for: small agencies wanting a quiet, simple flow. See ScopeDeck vs Nusii.

10. Quotient, best for the simplest quoting

A simple, well-loved UK quote tool with optional items, buyer Q&A and tracking. Ends at the quote and adds £6 per user past five. Price: Solo £21; Team £37 (2–5 users). Best for: agencies wanting fast, minimal quoting. See ScopeDeck vs Quotient.

Quick verdict

• Design-led pitch? Qwilr or Proposify.
• Sales-led close? GetAccept or PandaDoc.
• Cheap and fast? Better Proposals or Quotient.
• One tool for the back office? Bonsai or Ignition.
• Scope it and deliver it from one document? ScopeDeck.